Invite a Candidate to a Job

The candidate invite functionality provides more control over how you communicate open jobs with jobseekers. The functionality allows you to send the invite directly to a jobseeker for occasions where you have an existing list of known prospective hires for the role. Please refer to the “Edit Email Templates” guide for information on how to customise this communication.

Please Note: You can only send direct job invitation links for Open jobs.

Prerequisites

To complete this process:

• You must have “Read access” granted to your account for the Users > Hiring > Jobs permission (available to Administrators or above).

OR

• If assigned to a specific job, you must have “Read access” granted for the Users > Hiring > Assigned jobs permission (available to Administrators or above).
• You must have “Full access” granted for the Users > Hiring > Candidate talent pool permission (available to Administrators or above).

OR

• If assigned to a specific job, you must have “Full access” granted for the Users > Hiring > Assigned candidates permission (available to Administrators or above).
• The job to which you are inviting prospective candidates to apply must be active.

How to complete this flow:

1. On the navigation menu, select Recruitment > Jobs.
2. Click on the job title to enter the job
3. Click on the “Invite” button, to open the Invitation dialog for this job.

To send a job invitation email:

1. In the respective form fields, enter each Jobseeker’s:
   • First Name
   • Last Name
   • Email Address
2. Optionally, click the “+” icon to expand the available form rows to invite multiple jobseekers in the same session.
3. Or for bulk hiring you can click the “Upload CSV” button and select a pre-populated CSV file from your file system. Ensure the a comma-separated list of people is in a format corresponding to the form above (first name, last name, e-mail), one person per row.
   • Example:
     • John, Smith, john.smith@company.com
     • Jane, Doe, jane.doe@company.com
   • You can also use Excel or another spreadsheet program to export a table to .csv format.
   • Optionally, you can check the “Go direct to registration” option, to invite candidates to sign up and go direct to the job activity, or sign up / sign in applicable. This does not affect the overall flow but by doing this the jobseeker will not see the Cognisess listing but will go direct to the job activity in Yondur.
   • Click send Invites to send email invitations containing a link to apply to the job to the designated job seekers.

To generate a job invite link:

1. Click the “Copy to Clipboard” button to copy the unique job link for use in external communications or advertising.
2. Optionally, you can check the “Go direct to registration” option, which will update the invite link to one that will take the jobseeker direct to job activity in Yondur, or sign up / sign in if applicable. This does not affect the overall flow but by doing this the jobseeker will not see the Cognisess listing but will go direct to the job activity in Yondur.